What is Collected?
Personal data means a lot of different things. Names, dates, addresses, cookies, images, and more. This data is collected in a number of different ways both on the website and through other communication. All collections are available in non-digital ways. Specific digital collection methods are though cookies, comments, contact form entries, newsletter subscriptions, and background processes. All of these collections are voluntary, but some are required to conduct business.
If you leave a comment on the site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so you don’t have to fill in your details again when you leave another comment. These cookies should last for one year. If you have an account and you log in to WordPress, they set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser. If you don’t want cookies to be stored, you can change this in your browser’s settings.
Leaving Blog Comments
My form requests personal information from you: name, email address, phone number, and event date. Your information is automatically stored on my website and/or in my email account if you choose to use my form or email me directly. It is a voluntary and convenient way to let me know you are interested in my services and provide details to help determine if I am available. These details are used solely to create a relationship and contract between us and determine your interest in my services. If you are at all uncomfortable providing personal details online please contact me directly using either email or phone with the details at the top of this policy.
Analytics & Jetpack
How is this Data Used?
The data you share with me is used to provide you with personalized services and to enable me to conduct business. Without certain details I wouldn’t be able to offer the services and products you see here, but these details are used with the utmost care and consideration for your privacy. The lawful basis for processing your personal data on my end is for purposes of creating contractual obligations, and/or fulfill a legitimate interest between us (such as the newsletter). For example: I cannot create a contract for our agreement without names, dates, locations, and possibly more. I am also unable to send you a newsletter without an email address. I don’t ever send you things you don’t ask for, I don’t sell your details, and I’m not going to send you junk. Data is always used to further our relationship in a responsible and expected fashion.
If you sign up for the newsletter, your email address and name are used exclusively for the newsletter and nothing further. Your information will never be released without your consent. It is strictly for use by myself, Little Canoe Photography, through MailChimp. Your contact details are stored indefinitely unless you choose to unsubscribe, in which case all details are permanently deleted.
When requesting information for photography services your details are used for communicating, verifying identity, setting up meetings, securing locations for photography, and securing payment. Contact details are kept for six months if communication ceases and no session is booked. Contact information is stored indefinitely and safely if a session is booked, performed, and completed, in order to ensure future requests for digital images, products, and payments are all processed properly and correctly. At any time, you can request your data be removed from my archives.
Images are frequently used on social media, including but not limited to Facebook, Instagram, Pinterest, Twitter, and Google Plus. Likeness and identification will be available on almost all images, however every client has the right to request no images be published. My site enables sharing and saving to various social media platforms as well, and if you would like to read more on the privacy and data protection provisions for these applications please click here.
Galleries & Orders
How Long is Your Data Kept?
If you leave a comment, the comment and its metadata are stored indefinitely. This is so I can recognize and approve any follow-up comments automatically instead of holding them in queue. For users that register on the website (if any), I also store personal information provided in your user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
Photos I take are stored for ten years on locked external backup drives and Dropbox, as well as six months to one year in the online gallery delivery method. Images used on Social Media, on the Website, or in products such as Client Guides have no usage limitation, but are frequently rotated as style and mood dictate.
Personal data collected through the contact process and session agreements is kept indefinitely, while unsuccessful bookings are kept for six months. Contact information provided for the Newsletter is kept only as long as you are interested in receiving the newsletter itself. If you opt out, your information is discarded.
At any time you may request your personal data (contact details, event details, images) be permanently and irreversibly removed from my system.
What are your Data Rights?
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data held about you, including any data you have provided. You can also request that I erase any personal data I have about you. This does not include any data I am obliged to keep for administrative, legal, or security purposes. If you have provided me with any personal data in another method, you may request a copy of this data at any time.
Where I send your data
How I Protect your Data
I follow basic industry standards when it comes to protection and management of personal data provided to me. I have safeguards in place including firewalls and software to protect against accidental or unlawful destruction, loss, alteration and disclosure of personal data and images. Unfortunately, there is no method of storage or delivery of data online that is absolutely secure, so while I do have safeguards in place I cannot guarantee the total security of your personal data. If you wish to opt out of all digital communications and delivery methods I am happy to offer you alternatives.
You always have the right to choose what happens with the information and personal data that is provided and stored by me. At any time if you have questions, want to make corrections, or would like to make a request, my door is always open.